Boarding Call 🚀

✈️ When should you book? As soon as the price feels right. Choose free cancellation, then let technology rebook if prices fall.

The short answer

You do not need a magic day of the week. Book as soon as a price meets your target.

Then choose refundable or free-cancellation options when the premium is reasonable. That gives you time to re-shop and rebook if prices drop.

This is what we run for clients with FareDrop (price-drop auto rebook). We monitor your refundable bookings, and when a better eligible fare appears, we rebook and credit the savings while staying within policy.

Why this works

Airline and hotel prices fluctuate constantly due to factors such as inventory buckets, demand shifts, promotions, channel deals, currency fluctuations, and schedule changes. With a refundable booking, you are protected early and free to switch to a better deal later.

The playbook

Flights

• Book early for peak season, as seats are limited, or for must-make meetings.

• Prefer fares with a cancellation window or low change fees.

• Set alerts and let us watch inventory. When a cheaper eligible class opens, we rebook.

• Avoid nonrefundable traps unless the discount is genuinely compelling.

Hotels

• Book a flexible rate.

• Re-shop weekly. Flexible rates often dip closer to stay dates except for significant events.

• Compare total trip cost, not just the nightly rate.

Cars and ground

• Book early with refundable terms.

• Rebook if prices soften as supply firms up.

When not to wait

Significant events, holidays, group travel, niche routes with few frequencies, visa timing, or strict compliance. Book and buy certainty. We will still track for eligible drops.

Common pitfalls

“Flexible” is not always fully refundable. Check deadlines and penalties.

Different channels can have different rules.

Ancillaries matter on low-cost carriers.

Points bookings follow different inventory rules.

What Travel Code does

• Multiple supply pipes: Amadeus GDS, consolidators, tour-operator charters, low-cost carrier connects.

• RateGuard monitors refundable bookings and rebooks when eligible lower prices appear, then credits the difference.

• All inside your policy with a full audit trail and notifications.

TL;DR

Book when you are happy. Choose free cancellation. Let price-drop automation do the rest.

If you want us to switch RateGuard on for your company or review your refundability settings, reply “Price Drop”, and we will set it up.

Your Partner in Corporate Travel

Save up to 20% on corporate travel with Travel Code’s powerful tech, no legacy systems, and personal service across flights, hotels, and more. ✈️ 💛

P.S.

New here? Check our Self-Booking travel platform and share it with your colleagues.

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